Contingency Planning

Contingency Planning - Risk Management

I mentioned in an earlier post, the contingency plan is one of the most vital things to have as part of your overall excursion management plan. I can't stress enough how vital this is, as well as the ability to be flexible with it. Often when things are going wrong, there's usually not just a simple straight forward option for plan B. So it's good to have plan C & D up your sleeve just in case, to ensure you’re never cornered into thinking there’s only one alternative!

The reality of taking kids anywhere is that things happen. No matter how well you plan, something can come out of left field, like bad weather, vehicle breakdowns or random acts of God, which can often be hard to predict and can escalate quickly. Recently we had one such program where every which way we turned it was one chaotic weather front after another. It got to the point where we had multiple contingency plans for every single day! If one didn't work or was unfeasible, then we were ready to with the next one! Throughout the program we were constantly using C, D & E. Whilst there’s no real value going into the details of each and every plan that we had to work around and how or why they each did or didn’t work, the key issue here is about the ability to change and adapt, which’s the most important thing.

If you ever end up reading serious incident reports into accidents on excursions, there’s a pattern that emerges each time. It usually starts out with a poor decision being made about weather, an activity, the skill level of a group or leadership abilities. This is usually followed by a second poor decision, which starts the unravelling process towards the ultimate major trauma that occurs. What often becomes glaringly obvious when reading the report is that there was no contingency plan! So what happens if things don’t go to plan? Well, don’t force the issue and try to make everything work for the sake of it! Regroup, rethink and adapt. This will let you and your group do another activity safely and not end up facing an inquiry.

When planning your excursion and assessing the risk profile, make sure you build in a Plan B & C if things don’t work out. Then if you have to enact a secondary plan, be flexible in its application and simply cancel if need be. At the end of the day the safety and well being of the group, far exceeds the need to just do an activity!