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Secure Mobile Management For Excursions, Camps & Sports


Fast, dynamic, secure medical management & incident reporting, which keeps teachers & coaches prepared for any situation.

With vital student allergy, medical, emergency & logistical support at your fingertips whenever you need it, we're not just about checking boxes. From our years of industry experience, we're here to help protect you and those you're responsible for with an industry-leading toolkit in one single mobile app for the best possible management of student medical needs for excursions and sports.


What is Xcursion?

Xcursion is an industry leading mobile toolkit for teachers and coaches that helps them to proactively manage student medical and pastoral needs. Anywhere, anytime, in or out of mobile range! With dynamic medical & emergency data always at hand, Xcursion provides fast, secure & reliable risk management and mitigation support no matter what the activity.

Always challenge yourself and those around you!

Always challenge yourself and those around you!


Founder David Gregory is an outdoor education teacher with over 18 years experience in running a range of experiential education programs.

With extensive experience in Wilderness First Aid, risk management and crisis response, David's worked throughout Australia and Internationally in a variety of environments, managing risk and incident response.

From being a first responder, to safety officer as well as director of operations, David’s first hand experience in field operations, incident prevention/management and crisis response culminated in the development of a robust management and reporting system called Xcursion to help protect staff and participants, as well as manage and mitigate medical risks.

"I designed Xcursion to solve my own problem. I needed fast, secure access to critical student information when I was in the field. Trawling through bunches of paper to find vital pieces of information I needed to put my hands on immediately, was time consuming and only added to the risk of harm when working with students."

"As risk management has been a huge part of my work over the years, this was a simple extension of that work, finding a better way to manage medical risks. Any way we can make educational experiences easier and safer to run the better and I continue to work at the forefront of the industry to ensure we continue to deliver the best tools possible for the task."

David writes a weekly blog covering experiential educational issues as well as specific risk management topics.

Risk Management Articles (external link)

Injury & Incident Management Articles (all true stories)

How Xcursion Helps You Manage Excursions, Camps & Sport


Plan & Prepare - Medical, Allergy & Dietary Needs

Xcursion helps teachers and coaches plan and prepare for medical, dietary and logistical concerns whenever they’re responsible for students and players. It enables teachers and coaches to proactively manage a range of medical, dietary and pastoral concerns, to ensure staff and students are supported and any individual requirements can be managed swiftly and consistently.

Respond & Mitigate - Dynamic Emergency Action Plans

Everything you need to know about responding to emergency situations at your fingertips. Xcursion provides teachers and coaches with guided responsive action plans that steps them through industry leading management practices for Asthma, Allergies, Anaphylaxis, Diabetes and Concussions. The app records all important data along the way such as time, GPS location and communications.

Report & Review - Fast, Detailed Incident Reporting

Xcursion provides a secure, legally robust audit trail of information on all medical and emergency incidents which may occur on an excursion. It delivers real time reports on incidents that have happened in the field, keeping senior management back at school or within the sports organisation in the loop with accurate and precise details about an incident to help you respond in the fastest and most effective way.


(Contact Us For A Demo Account)

Android Version Coming - Oct 2019!


Key Features


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First Aid Reporting

Detailed first aid incident reporting, which steps teachers through the reporting process to ensure students are supported and important details are recorded at the time they happen, not days later. The reporting process leverages key medical information to ensure throughout the treatment process any first aid or medications given are in accordance with the information provided by parents.


Medication Management

Accurately manage and track all the medications that students need to take when away from home. With timely reminders of when medications are due and timestamped recording of the administration of any medications this will help protect students and staff in what can be an overwhelming task for teachers when away on an excursion. This takes the guesswork out of medication administration and provides an end of program report on all medications given.

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Emergency Action Plans

Dynamic emergency action plans are directly linked to individual student profiles who suffer from Asthma, Diabetes or have a potentially Anaphylactic allergy. Action plans are based upon the peak medical body emergency action plans for fast and effective management if an attack, reaction or episode occurs.

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Concussion Testing

Industry leading concussion testing [Berlin Consensus on Concussions] for assessing head injuries and suspected concussions. Automatically records signs & symptoms observed by the first responder for later review by medical professionals. Not only a reporting tool, but also helps schools and clubs better manage students who have suffered suspected concussions.

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Critical Incident Management

You hope this will never happen, but it does and when it does happen, we know from first-hand experience it happens quickly! The main aim in any critical incident is to get help, protect your students and contain the situation as soon as possible. Delays, second guessing and not knowing what to do in this sort of situation can materially impact on the safe resolution of the incident.

Xcursion Critical Incident Management steps teachers through the key tasks that need to be done immediately when an incident occurs to help them contain, respond and mitigate further injuries, impact, damage or fallout from the incident. Nobody carries the school Critical Incident Management handbook, but they can always have the fastest guided response at their fingertips if and when something happens.

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Permission Notes

Hate the time, expense and effort chasing parents for permission notes? Thought so! Xcursion provides the ability to send out permission notes for each excursion, camp or sports event you need to seek permission from parents and carer for. All information is fed directly back into the Xcursion system so teachers and coaches have the most up to date information possible.

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NESA Registered PD Training Provider


We’re proud to be a register professional development training provider for NESA in NSW. All Xcursion software training programs count towards your registered PD Hours!

Integration & Data Security


API & Database Integration

Xcursion integrates with a number of major SIF compliant school database systems, including Engage, Sentral, Synergetic & SEQTA, ensuring a single source of truth for critical student medical information and emergency contact details.

Secure PDF Incident reports can be uploaded back to student profiles to ensure continuity of reporting. Talk to one of our staff details on school database integrations, helping you leverage the data you already have into a dynamic and far more useful format.

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Data Security & Residency

Xcursion uses SQLCipher 256bit AES encryption and the most secure high-end Azure enterprise cloud servers available.

Each international deployment is done on local jurisdictional specific servers to ensure data sovereignty for each country. For example in Australia, the servers are in Australia. For the UK, the servers are in the UK. For the US, the servers are in the US.

You can be confident that all your critical information and reporting data is protected and constantly backed up.


Get In Touch Today!

Talk with one of our team to book a demo to see how we can help you keep students and players safe with Xcursion's critical medical and emergency management tools.

Reduce your risks and improve reporting on school excursions, camps, sports activities and anytime you're responsible for the care of students, teams or individuals.

Let us know, what the most challenging part of excursion/sports/activity management is for you. We're always looking to improve our platform and help problem solve in the most proactive way.



We’re a proud sponsor and supporter of The Merger - An awesome, heartfelt Australian comedy, filmed and produced in regional NSW! 



Engage MIS

Building upon the rock solid foundation of the Engage Student Management System, Xcursion enables teachers to securely take critical information about student allergies, medications and any dietary needs wherever an excursion may take them. Xcursion leverages critical information from the Engage database, highlighting key medical concerns, dietary needs and allergy action plans all at a glance, providing a dynamic mobile incident response and reporting toolset.


Excursion Planning Resources